Electronic Health Records Software Built For College Campuses

Medicat is a cloud-based electronic health record (EHR) platform built specifically for college and universities. For 31+ years, Medicat has helped 500+ campus sites manage medical, counseling, immunization compliance, and accessibility services for roughly 33 million students in one integrated and connected system.

A college health EHR is an electronic health record built for the workflows of a campus student health, counseling, and wellness operation rather than a hospital or physician group.

Medicat supports the things campus clinics actually do every day: student immunization compliance, counseling and trainee supervision documentation, accessibility and accommodations requests, athletic clinic visits, and campus reporting.

Hospital systems like Epic and Cerner are built around inpatient and large ambulatory billing models, so campus teams often end up working around the system instead of inside it.

Medicat is used by college and university health and counseling centers across North America, including institutions like Georgia Tech, UMass Amherst, the University of Texas at El Paso, and the University of North Dakota. End users include front desk staff, doctors, psychologists and counselors, psychiatrists, clinic directors, billing specialists, and more.

Medicat offers four core modules: a Medical EHR for student health centers, a Counseling EHR for mental health providers, an Immunization Compliance Manager for tracking and verifying vaccine records, and Accessibility Services for managing student accommodations. All the modules are designed to treat the whole student in one web-based platform called MedicatOne.

Yes, Medicat is HIPAA compliant and has completed an independent SOC 2 Type 2 examination, which verifies that its systems protect sensitive student health data (ePHI) securely over time. Security and data protection are paramount to every Medicat solution.

Medicat is delivered through secure hosting, so your team is not maintaining a Windows server, patching a fat client, or losing remote access when staff work off campus. Data security and hosting details, including how records are protected and access is controlled through user permissions, are covered on our Secure Hosting page and reviewed in detail during the evaluation process with your IT and compliance stakeholders.

Medicat offers two AI agents aimed at the two biggest time sinks in a campus clinic.

Note Agent uses ambient listening to reduce documentation burden so clinicians are not charting on evenings and weekends.

ICM Agent supports immunization compliance management by handling the repetitive record review work.

Yes, Medicat’s patient portal lets students book and manage appointments, upload immunization records, track their compliance status in real time, and communicate securely with their health or counseling providers, reducing front-desk workload while giving students self-service access to their care.

Medicat’s Immunization Compliance Manager automates the collection, verification, and tracking of student vaccine records. Students upload documentation through the portal, and staff (or the AI-powered ICM Agent) verify records quickly — Medicat has verified more than 203 million vaccines to date.

Campuses like Georgia Tech and Augusta University have used Medicat to automate immunization compliance work that used to involve paper records and manual review.

Yes, MedicatOne is purpose-built to support both integrated and non-integrated student health and counseling clinics. Within an integrated school, counseling and medical records live in the same platform, but can be protected by as many permissions across clinics as needed. The benefit of this integration is that care teams can support students across disciplines while maintaining appropriate privacy controls.

Counseling leaders often worry that “integrated” means workflows designed for physicians and shared access to therapy notes. MedicatOne’s counseling module is built for mental health practitioners, with its own documentation workflows, trainee supervision support, and permissions that control exactly who can see what. Medical and counseling teams can share a platform without sharing charts.

Yes, a large share of new Medicat clients arrive from aging client-server systems like Titanium, from internally built databases, other EHR software platforms, or from paper files.

For example, Wesleyan University adopted Medicat as its first EHR system. Migration planning, data conversion, and staff training are part of all standard implementations, as our goal is to set your team up for success from Day 1.

Implementation can take as little as one month, though the exact timeline depends on your campus’s needs. The need to import historical records, connecting third-party systems, and whether you’re a single clinic or a multi-clinic enterprise all impact implementation timelines. From the moment you sign, you’re paired with a dedicated Customer Onboarding Specialist who leads a kickoff call to align on goals, handles your initial setup and configuration, and meets with your team in weekly one-hour calls through go-live. 

The best approach is to work backward from your target go-live date rather than forward from a start date. Most campuses find the smoothest launches go live at the end of the spring or fall semesters, when staff availability and knowledge retention are highest.

Read more about implementation timelines and processes.

You can request a free demo directly from Medicat’s website. Pricing is customized based on your institution’s size, enrollment, and selected solutions. Our team provides guided implementation and ongoing support — reflected in our near-100% customer retention rate.

Start by checking out our Product Tour Gallery for a self-guided look at the medical, counseling, immunizations, and accessibility modules of MedicatOne.

Once you’re ready to request a personalized demo of MedicatOne, submit this form so we can walk through your specific workflows with your team.

Client stories from schools with a similar size and structure to yours are available on our website, as well.